Private Rented Sector Database
Landlord database deadlines by region
Every private landlord in England must register themselves and each rental property on the new national database. Each region gets a three-month window, and all properties must be registered by 14 November 2027.
| Region | Registration opens | Deadline | Status |
|---|---|---|---|
| West Midlands | 15 December 2026 | 14 March 2027 | Opens in 76 days |
| East of England | 15 January 2027 | 14 April 2027 | Opens in 107 days |
| East Midlands | 15 February 2027 | 14 May 2027 | Opens in 138 days |
| South East | 15 March 2027 | 14 June 2027 | Opens in 166 days |
| Yorkshire and the Humber | 15 April 2027 | 14 July 2027 | Opens in 197 days |
| North West | 15 May 2027 | 14 August 2027 | Opens in 227 days |
| North East | 15 June 2027 | 14 September 2027 | Opens in 258 days |
| London | 15 July 2027 | 14 October 2027 | Opens in 288 days |
| South West | 15 August 2027 | 14 November 2027 | Opens in 319 days |
Dates come from the draft Private Rented Sector Database Regulations 2026, laid before Parliament on 9 September 2026. They still need approval by both Houses and may change. Government guidance gives £65 per property per year, pro-rated during rollout. The draft regulations leave the fee to the database operator.
What you’ll need
- Your details as the landlord (individual or company), including contact address.
- The property address, type, number of bedrooms, furnished status, rent and rent frequency, and whether bills are included.
- How many people and households live there, and any HMO or other licence number.
- A copy of the current gas safety record and the date it was issued (if the property has gas).
- A copy of the current EICR and its expiry date (or the Electrical Installation Certificate and its issue date).
- A copy of the most recent EPC, plus any registered minimum energy efficiency exemption.
- Card payment for the registration fee.
After you register
Update the entry within 28 days whenever something changes (for example a new gas safety record or a new tenancy), and renew it every 12 months.
If you don’t
Civil penalty of up to £7,000 for letting or marketing without an active entry. Up to £40,000 for continuing or repeat breaches or false information once those offences commence. A court also cannot make most possession orders while a landlord is in breach.
Get ready now
The database asks for your current gas safety record, EICR and EPC. Check they’re in date before your window opens.
Check a propertyOfficial sources: housinghub.campaign.gov.uk · www.legislation.gov.uk · www.gov.uk